My list looks wrong — rows, columns or whole lists are missing

Updated Markdown

If a list suddenly shows fewer rows or columns than you expect, it's almost always a filter, a sublist or a display setting — not lost data. This article is a checklist; each cause links to the article that covers it in full.

A whole list (or all your lists) is missing#

  • You're in a different workspace. Lists belong to a workspace, and you only see the lists of the workspace that's active. Check the workspace name in the Home header, or open the avatar menu → Workspaces, and switch to the right one. If you belong to more than one workspace, the browser tab title also shows the active workspace's name. See "Switch, create and rename workspaces."
  • The list tree is just collapsed. Inside a list, the tree of projects and lists starts collapsed so the grid gets the full width. Press ⌘⇧L / Ctrl+Shift+L, or click Lists in the left navigation again, to show it.
  • The list was deleted. An owner or admin of the workspace can delete lists, and deleting is permanent, with no trash. Ask your workspace's owner or admins.
  • You no longer have access. If you left a workspace, were removed from it, or it was deleted, its lists are gone from your view; you can only get back in with a new invite.

Rows missing#

  • An active search or column filter. Look at the status bar at the bottom of the grid: if a Filtered chip is showing next to All, a search or column filter is narrowing the view. Click All to see every row again. See "Search, filter, sort, and find & replace."
  • A Selection or Changes chip is active. These narrow the view to your ticked rows or your unsaved edits. Click All to clear either one.
  • An active sublist (segment). Open More → Sublists and check whether you're currently viewing a sublist rather than All — a sublist only shows the rows that match it. See "Sublists (segments) and tags."
  • Hidden rows. Rows can be hidden on purpose and disappear from every view. Open More → Sublists and click Hidden rows (below All) to find them, and Restore to bring them back. See "Hiding vs. deleting rows."

Columns missing#

Open More → Columns and check the checkbox next to each column — an unchecked column is hidden, not deleted. Tick it to bring it back into the grid; drag a column in that list to reorder it. See "Add, hide, reorder and rename columns" for the full column toolbox.

Everything looks too small or too large#

The grid has its own zoom control at the bottom-right of the status bar, from 50% to 150%. Click the percentage in the middle to reset it to 100%. This only changes how large the grid looks on your screen — it never affects your data.

Related topics: search-filter-sort-replace · hide-or-delete-rows · segments-and-tags · columns-formulas-ai-columns.

FAQ#

The list tree on the left is gone while I'm in a list#

Inside a list, the tree of projects and lists starts collapsed so the grid gets the full width. Press ⌘⇧L / Ctrl+Shift+L, or click Lists in the left navigation again, to show it.

Some rows I expect to see are missing — where did they go?#

Check the status bar for a "Filtered," "Selection" or "Changes" chip next to "All" (click All to clear it), then check More → Sublists for an active segment or the "Hidden rows" view — none of these delete data, they only narrow what's shown.

How do I tell if a filter or search is currently narrowing my view?#

The status bar at the bottom of the grid shows a "Filtered" chip next to "All" whenever a search or column filter is active; click "All" to see every row again.

I can't find some rows anywhere in my views — could they be hidden?#

Yes — open More → Sublists and click "Hidden rows" below "All." Hidden rows are reversible; select them and click Restore to bring them back into your normal views.

A column I need isn't showing in the grid — is it deleted?#

Probably just hidden. Open More → Columns and tick the checkbox next to it to show it again; nothing about a hidden column's data changes.

Why does my list look tiny or huge compared to last time?#

Check the zoom control at the bottom-right of the status bar (50%–150%) — click the percentage in the middle to reset it to 100%. It only changes the on-screen size, never your data.

Could a sublist be the reason I'm only seeing some of my rows?#

Yes — opening a sublist from More → Sublists shows only the rows that match it. Click "All" in Sublists, or the "All" chip in the status bar, to return to your full list.